Tarvos Talent is seeking a highly organized and proactive Office Manager to oversee and enhance the day-to-day operations of fast growing organization in Downtown Austin.
Job Summary:
The Office Manager will be responsible for managing administrative duties, office operations, and supporting various departments in maintaining an effective, productive, and comfortable office environment. This role requires excellent organizational skills, attention to detail, and a high level of professionalism.
Key Responsibilities:
- Oversee the general functionality of the office, ensuring that it runs smoothly and efficiently.
- Manage office supplies, equipment, and inventory, ensuring availability and proper maintenance.
- Coordinate office space, including overseeing office layout, seating arrangements, and office cleanliness.
- Liaise with external vendors for office-related services (e.g., cleaning, maintenance, IT support).
- Provide administrative support to senior management, including scheduling meetings, preparing agendas, and taking minutes.
- Manage office calendars, coordinating meetings, and appointments for staff and executives.
- Handle incoming communication, including phone calls, emails, and mail, and redirect as necessary.
- Foster a positive and professional office environment, promoting a culture of teamwork and collaboration.
- Act as the point of contact for office-related inquiries and resolve any issues promptly.
- Assist with employee events, including organizing company meetings, team-building activities, and celebrations.
- Help manage the office budget, track office-related expenses, and assist with cost-saving initiatives.
- Process invoices, reconcile payments, and assist with preparing financial reports related to office operations.
- Ensure office health and safety standards are met and maintain compliance with legal and company requirements.
- Assist in implementing and enforcing office protocols for emergencies, security, and hygiene.
Qualifications:
- Proven experience as an Office Manager or in a similar administrative role.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Knowledge of office management procedures, office equipment, and supplies.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills with a focus on customer service and teamwork.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Preferred Qualifications:
- Experience with budget management and expense reporting.
- Basic knowledge of HR procedures, including employee onboarding and recordkeeping.
- Familiarity with office safety regulations and best practices.
For immediate and confidential consideration, apply directly or email your resume to erin.brown@tarvostalent.com.
